Needs details
3
Site, supervisor or principal contractor fields missing
SWMS ready, signed and sent before work starts.
Create the SWMS, collect sign-off and send the PDF to the builder without the paperwork chase.
SWMS readiness
Details, required sign-off and ready-to-send records.
Waiting for sign-off
5
Required workers still need to review
Ready to send
2
Issued and signed, waiting for the PDF send
Richmond warehouse conversion
waiting for 2 required signers
Brunswick mixed-use project
ready to send
Fitzroy health clinic rough-in
sent to principal contractor
SWMS paperwork breaks down after the draft.
The hard part is not just writing the SWMS. It is making sure the site details are right, workers have signed, the PDF has gone to the builder or principal contractor, and the business has a record of what was sent.
Before
- Old SWMS copied from a previous job
- Site details missing or outdated
- Worker sign-off sitting on paper or in messages
- PDF exported but not sent to the right person
- Admin downloading and attaching files manually
- No clear record of what was sent, when and to whom
- Builder or principal contractor chasing paperwork before work starts
With SiteWise
- Start from an Australian trade template
- Add site, principal contractor and supervisor details
- Send the SWMS to workers for required sign-off
- Send the PDF from an Unlimited account
- Keep the SWMS record, signatures, evidence and send history together
Build it. Sign it. Send it. Keep the record.
Start with the SWMS, get the required sign-off, send the PDF, then keep the sent record with the job.
Build the SWMS
Start from a structured Australian trade template, then add the site, principal contractor, supervisor, work activity and high-risk construction work details.
Get required sign-off
Send the SWMS to the workers who need to review it. Once the SWMS is issued, they can sign from site and admin can see who is still outstanding.
Send the PDF
Email the issued SWMS PDF to the builder, principal contractor or site contact from an Unlimited account. SiteWise keeps the sent status, recipient, timestamp and PDF version with the record. Auto-send after required sign-off is planned.
Know what is missing before work starts.
A SWMS is not ready just because a draft exists. SiteWise helps show what still needs attention: missing site details, required sign-off, unsent PDFs, failed sends or records updated after sending.
SWMS readiness
Details, required sign-off, send status and records.
Needs details
3
Site, supervisor or principal contractor fields missing
Waiting for sign-off
5
Required workers still need to review
Ready to send
2
Issued and signed, waiting for the PDF send
Sent
12
PDFs sent and kept with the SWMS record
Send failed
1
Needs another attempt
Updated after send
2
Changed records that need review
SWMS to check before work starts
Richmond warehouse conversion
Waiting for 2 required signers
Brunswick mixed-use project
Issued SWMS ready to send
Fitzroy health clinic rough-in
Sent to principal contractor
Carlton tenancy fit-off
PDF changed after send
No more manual SWMS emails and attachments.
When the SWMS is ready, SiteWise can send the PDF to the builder or principal contractor using your business details. The email is about your business and the site record. SiteWise stays in the background.
PDF sending is available for Unlimited accounts. Manual PDF export remains available for SWMS credit records.
- Attach the generated SWMS PDF
- Send to builder, principal contractor or site contact
- Track sent, not sent and failed status
- Keep who it was sent to and when
- Store the PDF version with the SWMS record
- Manual PDF export remains available
- Auto-send after required sign-off is planned
Send SWMS PDF
Attach the issued PDF and keep the send record with the SWMS.
From
Harrington Electrical Group
Recipient
site@northbank.example
Brunswick mixed-use SWMS v3
Status
Ready to send
After send
Recipient, timestamp and PDF version kept
Planned auto-send
Send to site admin after required sign-off
Real screens for the SWMS jobs nobody wants to chase.
Use SiteWise to build the SWMS, track required sign-off, send the PDF and keep the record, without digging through folders and email threads.
Template-led SWMS drafting
Use structured SWMS templates for common Australian trade work instead of starting from a blank document.
- Australian templates
- Site details
- Principal contractor fields
- Review dates
Site-specific risk review
Add the site, work activity, high-risk construction work, hazards, controls and responsible people before issue.
- Site activity
- High-risk checklist
- Risk controls
- Responsible people
Required worker sign-off
Assigned workers can review the SWMS and sign from a phone, while admin can see who is still outstanding.
- Mobile review
- Required sign-off
- Outstanding workers
- Signed status
Send and store the record
Unlimited accounts can send the issued PDF to the builder or principal contractor, then keep the sent status, PDF version, signatures and evidence with the SWMS.
- Attached PDF
- Send status
- PDF version
- Evidence uploads
Buy SWMS credits, or go unlimited.
Need the occasional SWMS? Buy credits for $5 each and redeem one when you build and issue a SWMS record. Creating SWMS regularly? Choose Unlimited for $39 per month AUD.
SWMS Credits
1 credit = 1 issued SWMS record.
Best for: Occasional SWMS work, tender requests and one-off site records.
$5 per credit
- ✓Issued SWMS record
- ✓Worker sign-off
- ✓PDF export
- ✓Evidence attachments
- ✓Stored record
Unlimited
For crews creating SWMS across jobs, workers and principal contractors.
Best for: Active crews preparing SWMS across multiple jobs, workers and principal contractors.
$39 per month AUD
- ✓Unlimited issued SWMS
- ✓Unlimited worker sign-offs
- ✓Unlimited PDF exports
- ✓PDF sending to builder or principal contractor
- ✓Sent status and send history
- ✓SWMS register
- ✓Required sign-off tracking
- ✓Templates
- ✓Evidence uploads
- ✓Mobile access
Questions before you send the SWMS.
Straight answers for trade businesses using SiteWise to build, sign, send and keep SWMS records.
How do SWMS credits work?
SWMS credits are for businesses that only need the occasional SWMS. Buy credits for $5 each, then redeem one credit when you build and issue a SWMS record.
What does one SWMS credit include?
One credit gives you one issued SWMS record with worker sign-off, PDF export, evidence attachments and stored records.
Can SiteWise email the SWMS to the builder or principal contractor?
Yes. Unlimited accounts can email the issued SWMS PDF to the recipient they choose, with the sent status kept on the SWMS record.
Is the SWMS PDF attached to the email?
Yes. The PDF should be attached to the email so the recipient receives the document directly, without relying only on a login link.
Does the email look like it comes from my business?
The email uses your business details and focuses on your business, the site and the SWMS record. SiteWise stays in the background.
Can workers sign from site?
Yes. Assigned workers can review the SWMS and sign from a phone after the SWMS is issued.
What does required sign-off mean?
Required sign-off means the number of worker signatures needed before the SWMS is treated as signed. SiteWise tracks who has signed and who is still outstanding.
Can SiteWise auto-send after sign-off?
Auto-send is planned. The flow is: build the SWMS, send it to required workers to sign, then once required sign-off is complete, the SWMS PDF can automatically go to the site admin. Manual send and manual export stay available.
Does SiteWise guarantee compliance?
No software can guarantee compliance. SiteWise helps structure the SWMS process, but your business is responsible for reviewing the SWMS, making it site-specific and ensuring it suits the work, site and legal requirements.
What happens if the SWMS changes after it is sent?
If the SWMS changes after sending, SiteWise can mark it as updated after send so admin knows an updated version may need to go out.
Get the SWMS signed, sent and stored.
Build the SWMS, collect required sign-off, send the PDF to the builder or principal contractor and keep the record together.